Terms & Conditions

1. A contract shall be deemed to have been made between the BioEM 2023 Limited (here after referred to as BioEM 2023), the organisers of the BioEM 2023 conference and the booking client (delegate) when the delegate has confirmed requirements via the www.BioEM 2023.org website’s registration form, completed payment and BioEM 2023 has accepted this booking – a booking confirmation being proof of such acceptance.


2. Bookings do not automatically guarantee confirmation of a place at the conference. BioEM 2023 will confirm all bookings electronically. Places cannot be reserved without full payment. All bookings for the conference and the conference dinner are made on a first-come, first-served basis. BioEM 2023 reserves the right to refuse bookings at its discretion.

Late Bookings

3. BioEM 2023 will accept late delegate bookings, subject to availability up to and on the day of the event. BioEM 2023 will try to ensure that late booking information is incorporated into the event administration process (registration documents etc.); however, this cannot be guaranteed if the booking is made less than 7 days before the event.

Payment Terms

4. Where invoice is the elected payment method, payment is due upon receipt of an invoice and must be settled within 3 days or prior to the event whichever is sooner.
Consequences of failure to pay

5. If full payment is not made when due, this will be considered a breach of contract by the delegate, and BioEM 2023 will be entitled to reallocate the delegate’s booking. In this instance BioEM 2023 will inform the delegate that their booking has been reallocated.

6. If for any reason payment in full has not been made by the date of the event, BioEM 2023 reserves the right to deny the delegate entry.

7. In the event that the delegate is denied entry at the discretion of (other than for non-payment), BioEM 2023 shall return any monies already paid by the delegate.

Cancellations by BioEM 2023

8. BioEM 2023 reserves the right to amend or cancel any event. This includes changes to dates, times, speakers, content and the programme.

9. In the unlikely occurrence that BioEM 2023 cancels the event due to reasons within their control, BioEM 2023 will issue full refunds. If cancellation is due to reasons outside of their control e.g. COVID related restrictions, partial refunds will be calculated and made.

10. BioEM 2023 will not, refund any other costs incurred as a result of a cancellation (e.g. flights, accommodation, travel expenses, poster printing, etc).

Cancellations by the delegate

11. BioEM 2023 must be notified of requests for cancellation in writing by email to info@bioem20233.org Please refer to our cancellation policy below:

The following fees will be applied:
• Provided written notice is received 30 days prior to the event, 80% refund will be offered
• Provided written notice is received 10 days prior to the event, 40% refund will be offered
• Cancellation less than 10 days prior to the event, no refund will be offered.

Booking Transfers

12. For delegates unable to attend the event it may be possible to transfer their booking to another delegate. In such circumstances, and in the first instance, please send any booking transfer requests at least 30 days prior to the event date to info@bioem2023.org where your request will be considered, but not guaranteed.

13. Transfer notices received between 10 days and 30 days prior to the date of the course will be subject to a transfer fee of 20% of the original fee paid. If a transfer request is received earlier than 30 days prior to the event no transfer fee is applicable. Transfers cannot be made within 10 days prior to the event date, in this case the cancellation policy above will apply.

14. Delegates that do not wish to transfer their booking to another delegate will be subject to the cancellation policy outlined above.

Failure to attend an event

15. No refunds will be provided on failure to attend an event.

Alterations to advertised packages

16. Every reasonable effort will be made to adhere to the event programme as advertised, however, BioEM 2023 reserves the right to make changes to any event, including the dates, times, speakers, content and the programme.

17. BioEM 2023 accepts no contractual liability for any changes made to an event prior to confirmation of the booking.

18. Delegates agree to accept changes made to an event by BioEM 2023, after receipt of confirmation of booking. BioEM 2023 will make every reasonable effort to ensure any changes are appropriate and relevant.

Promotions and Advertising

19. Advertisements or promotional materials from third parties / sponsors may be presented at the event and on the BioEM 2023 website. Delegates’ participation in any third-party promotion is subject to the terms and conditions associated with that promotion, and BioEM 2023 will not be held responsible for any liable, loss, or damage of any kind incurred as a result.

Patents and Trademarks

20. All trademarks, branding, photography taken, approved poster submissions, service marks, trade names, slogans, logos, and other indicia of origin that appear at or in connection with the event are the property of the BioEM 2023 and/or its affiliates. Delegates may not copy, display or use any of these marks without prior written permission by the relevant owner. The event and/or portions of the event may be protected under patent law as the subject of issued patents and/or pending patent applications.

Limitations of Liability

21. BioEM 2023 does not accept responsibility for accident, injury, or loss suffered while attending this event, unless it is directly due to negligence by BioEM 2023.

22. BioEM 2023 accepts no responsibility for any loss incurred while using material or information gathered at BioEM 2023 conference.

23. The copyright of all presented materials and posters and program contents rests with the speakers and presenters of materials and posters, BioEM 2023 will not be held responsible for any infringements because of plagiarism, libel, slander, copy or misuse of material.

24. Unless explicitly stated to the contrary, materials presented at BioEM 2023 events may not be reproduced, copied, or in any way incorporated into or stored on any other external (non BioEM 2023 affiliated) website, electronic retrieval system, publication or in any other form unless affiliated to BioEM 2023.

Booking Issues

25. Bookings are issued subject to the rules and regulations of the venue. All such rules and regulations will apply, unless otherwise specified by the venue and, where applicable, BioEM 2023.

Admission restrictions

26. BioEM 2023 and venue management reserve the right to refuse admission or to eject delegates in circumstances deemed reasonable (for example, due to concerns regarding health and safety, security, or environmental concerns), and may on occasion conduct security searches to ensure the safety of delegates. Delegates may also be refused entry or ejected from the venue on account of exhibiting anti-social behaviour or declining to be searched. No refunds will be offered to delegates who are refused entry or who are ejected in these circumstances.


27. Neither BioEM 2023 nor the venue/s operator/s will be responsible for loss, damage, death or injury incurred, unless (i) the relevant party has breached its legal obligations and (ii) such loss or damage is a direct or reasonably foreseeable result of the breach.

Compensation for loss or damage to personal property brought to the venue that occurs within the exclusions above, will be limited to the cost of repair or to replace, taking into consideration wear and tear.


28. If you wish to make a complaint, please notify a co-Chair of the BioEM 2023 conference immediately. The BioEM 2023 conference team will take responsibility with the aim to find a speedy and satisfactory solution. If you are not satisfied with the solution, please put this in writing to info@bioem2023.org


29. Delegate details are managed in accordance with BioEM 2023’s data protection and privacy policy. Events managed by BioEM 2023 on behalf of a third party or affiliate, are subject to delegate information being shared with the third-party organisation. Please refer to Privacy Policy for more details.

30. Photography, filming and recording may be carried out at the venue/s from time to time. Delegates consent to being included in photographs, video and/or sound recordings which may be used by the BioEM 2023, without payment, in printed and electronic media, including the BioEM 2023 website and social media, for promotion of BioEM 2023 and its activities and may be selected for permanent preservation in BioEM 2023 archives and used for research, publication, education, lectures, broadcasting, public performance, displays and exhibitions.
Photography, filming and recording of sensitive topics, unpublished papers and presentations is strictly forbidden unless prior written permission is given from individual(s) presenting.

Force Majeure

31. BioEM 2023 will not be held liable for delay in delivery, or failure to deliver due to any cause outside of BioEM 2023’s reasonable control. In the instance of Force Majeure, delay or failure to deliver will not constitute a breach of contract and the timeframe for delivery by the BioEM 2023 will be extended by a reasonable period.

Law and Jurisdiction

32. These Terms and Conditions shall be governed by and construed in accordance with the laws of The United Kingdom and any disputes shall be subject to the jurisdiction of the courts of The United Kingdom, unless otherwise submitted by BioEM 2023.

33. BioEM 2023 is a trading name of BioEM 2023 Limited registered at 35 Bartholomew Street, Newbury, Berkshire RG14 5LL.